HR and Admin Officer (with Compliance Duties)

Job Summary:

The HR and Admin Officer with Compliance is responsible for managing day-to-day human resources, administrative functions, and ensuring company compliance with regulatory requirements from government agencies such as the BIR, FDA, BOC, DOLE, SSS, PhilHealth, PAG-IBIG, and others. This role ensures proper documentation, legal adherence, and operational support across departments.

Key Responsibilities:

Human Resources:

• Assist in the recruitment, onboarding, and offboarding of employees.
• Maintain accurate employee records and update the HRIS system.
• Monitor attendance, leaves, and timekeeping systems.
• Prepare payroll-related data and coordinate with accounting/payroll departments.
• Ensure compliance with labor laws and internal HR policies.
• Handle employee relations, grievances, and disciplinary actions.

Administrative Duties:

• Supervise office operations, supplies, and maintenance.
• Coordinate travel, meetings, and internal events.
• Oversee document filing systems, contract management, and general office documentation.
• Manage office licenses, permits, and renewals.

Regulatory Compliance:

• Ensure timely registration, renewal, and compliance with:
• BIR (business registration, Form 0605, ATP, etc.)
• FDA (product registration, LTO, CPR)
• BOC (import/export permits, accreditation)
• NTA (if applicable: tobacco-related licenses)
• DOLE, SSS, PhilHealth, Pag-IBIG requirements
• Act as liaison with government agencies or supervise a Liaison Officer.
• Keep track of deadlines, prepare supporting documentation, and maintain records of all compliance transactions.

• Bachelor’s degree in Human Resource Management, Business Administration, Legal Management, or related field
• 2+ years experience in HR, admin, or compliance-related role
• Familiarity with Philippine labor law and regulatory processes
• Proficient in MS Office and HR systems
• Strong organizational, communication, and multitasking skills
• Integrity, confidentiality, and attention to detail