I. JOB SUMMARY / OVERALL RESPONSIBILITY

The HR / Administrative Assistant provides day-to-day support to the HR and Admin Department in all areas of human resources, personnel management, and office administration.

He/She is responsible for assisting in recruitment and hiring processes, employee documentation, processing of government-mandated benefits, and general administrative coordination.

The role plays a vital part in ensuring that company operations run efficiently, employees are properly supported, and all HR and administrative policies are implemented in compliance with Philippine labor standards.

II. KEY DUTIES AND RESPONSIBILITIES

A. Human Resources Support

• Assist in recruitment and selection by sourcing candidates through job portals, social media, and referrals.
• Conduct initial screening and scheduling of interviews for qualified applicants.
• Maintain an updated database of applicants and personnel records (both digital and physical).
• Prepare employment contracts, job offers, and employee files ensuring completeness and confidentiality.
• Facilitate onboarding and orientation of new hires and monitor completion of employment requirements.
• Assist in employee engagement activities, training sessions, and company events.
• Support HR in implementing policies, performance evaluation, and disciplinary actions when required.

B. Government-Mandated Benefits and Payroll Support

• Ensure timely processing and remittance of all government-mandated benefits (SSS, PhilHealth, Pag-IBIG, and BIR).
• Monitor and update employee records, contributions, and loan payments in coordination with Accounting.
• Assist in the preparation of payroll by compiling attendance, leave, and overtime data.
• Handle employee requests for certificates, IDs, or government-related documents.

C. Administrative and Office Management

• Maintain the organization of office supplies, utilities, and company assets to ensure smooth daily operations.
• Assist in the coordination of travel, hotel bookings, and logistics for employees attending company events.
• Handle incoming and outgoing correspondence, courier services, and document filing.
• Support management in company permits, licenses, renewals, and office maintenance.
• Maintain confidentiality and integrity of company documents and HR records at all times.

D. Other Responsibilities

• Support the Sales and Marketing Departments in administrative requirements when necessary.
• Assist in organizing meetings, training sessions, and employee development programs.
• Perform other related duties as may be assigned from time to time by management.

III. QUALIFICATIONS

A. Education

• Bachelor’s Degree in Human Resource Management, Psychology, Business Administration, or any related field.

B. Experience

• At least 1–2 years of relevant experience in HR or administrative work.
• Experience in pharmaceutical or healthcare industry is an advantage.
• Fresh graduates with strong organizational and people skills are welcome to apply.

C. Competencies and Skills

• Knowledge of Philippine Labor Laws and statutory benefits (SSS, PhilHealth, Pag-IBIG, BIR).
• Excellent organization, multitasking, and communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with HRIS or payroll systems.
• Strong attention to detail and accuracy in documentation.
• Maintains confidentiality, professionalism, and integrity in handling employee records.