Crown Worldwide Group is a privately owned, global logistics company founded in 1965 and headquartered in Hong Kong. We are an extraordinary and purposeful business committed to making it simpler to live, work and do business anywhere in the world, delivered through our broad portfolio of complementary brands. Together these enable us to; relocate people's lives and possessions, help companies move teams to new locations near and far and help them manage their workspaces. We also transport, store and install precious art collections and keep company data and records safe, yet accessible.   

We oversee a wide-ranging CSR program which supports local and global charities, actively champions employee wellbeing and continually seeks to reduce our environmental footprint. We are also proud of our diverse and inclusive culture. This provides all our employees with a sense of belonging which allows them to reach their full potential.

Discover Crown. www.crownworldwide.com

The Office Administrator is responsible for providing administrative, secretarial and clerical support to Facility Manager to maintain an efficient implementation and execution of EHS and facility programs. Assist in providing EHS & facility support to our company's employees, assessing safety & health risks, support prevention of occupational illnesses or injuries. The Facility Admin should collaborate with the Facility Manager in promoting EHS programs among employees at regular intervals, keeping records of trainings and maintaining good communication with stakeholders regarding EHS & facilities. The Facility Admin is responsible for delivering consistently high EHS and facility customer services to internal and external customers. The role is also responsible for assisting in permitting and licensing requirements of the site.

Key Tasks and Responsibilities

Administration

• Maintain supplies and EHS consumables by checking stock levels on a regular basis and sourcing items as required

• Assist in the issuance of Crown EHS related permits to contractors and stakeholders

• Maintain efficient office filing and storage systems

• Accurately and efficiently type documents, reports and correspondence

• Coordinate providers engaged in cleaning, maintenance and repairs

• Acts as a support liaison officer in EHS permits and license renewal and applications

Environment Health & Safety

• Assist in the conduct of facility walk arounds in identifying hazards and risks

• Act as a secondary safety officer for the site

• Support in the implementation of the site IMS

• Assist in the conduct of EHS training for employees and contractors

Corporate Social Responsibility

Support the company CSR commitment and goals

Other

Adhoc duties as assigned by the Facility Manager

Company Values

Demonstrate and promote the company vision and values

Aptitude, Knowledge and Qualifications

Aptitude

• Ability to demonstrate commitment to EHS stakeholders and continuous improvement

• Ability to set priorities, work autonomously, manage time and workload and dependably meet strict deadlines

• Professional attitude and a willingness to contribute to a team environment

• Ability to provide first aid services and dispensing of medicines to Crown employees.

• Assist in dispensing nonprescription required medicine for emergency purposes.

• Documentation of incidences and all employee injuries and illnesses and keep this information confidential.

Professional Knowledge and Skills

• Excellent knowledge and skill in addressing EHS legal & Crown related issues in the workplace.

• Should be able to assess the work environment and identify any work hazards and plan intervention programs accordingly.

• Developed administration and organization skills with high attention to detail

• Demonstrated experience in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook, Publisher or equivalent

• Communication skills

• Cultural sensitivity and awareness

Qualifications

• Bachelor's/College Degree or equivalent Secondary education certificate, or equivalent

• At least 1 year(s) of working experience in the related field

• PCO or Safety Officer or Employees specializing in

• EHS Support & Assistant or equivalent.

• Excellent communication and organizational skills.

What we Offer

• Work in international environment supporting clients from all over APAC, work with colleagues from multiple countries on daily basis

• Work in a dynamic team with opportunities for growth

• Learning opportunities in the field of relocations, international logistics and mobility

• Work on new projects for an industry leader with over 50 years history

• Summary of benefits offered (health, life and personal accident insurances, birthday leave, 2 days volunteering leave, PTO's from 15 and up to 20days)

• Language courses, Well-being Program, Mentoring Program, Employee Referral Program

• Performance bonus

• Career development path

• CSR, ED&I, Work-life balance initiatives

Call to action

If all above mentioned sounds interesting and motivating for you (and you have a suitable profile) we are looking forward to receiving your updated CV and discussing your career!

Company Values

At Crown we pride ourselves with the quality we deliver and values we stand by.

• We are CARING about people and their experience

• Always DETERMINED to do our best and to always keep improving

• We are genuinely THERE when our customers and colleagues need us

• We encourage the SHARING of knowledge amongst each other 

• We continuously remain OPEN-MINDED to stay innovative

Equal Employment Opportunity

Crown is an equal opportunities employer. We are committed to providing equal employment opportunities to all qualified individuals without regard to race, religion, gender, pregnancy, national origin, a/ge, physical and mental disability, marital status, gender orientation, gender identity, military/veteran status, or any other characteristic protected by law. Crown welcomes applications from all suitably qualified candidates eligible to live and work in the designated geographical region. We are committed to diversity, and to employee well-being, engagement and development.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Please refer to job description.