Position: Operations Administrator

Location: Remote (Philippines)

Job Type: Full-time

Work Schedule: 9:00 am- 5:00 pm (Pacific Standard Time)

Base Salary: Php 40,000 per month

Role Overview:

We’re looking for an Operations Administrator to join our team. In this role, you’ll play a key role in data acquisition, partner coordination, and ensuring operational workflows are completed without falling through the cracks. Your ability to follow up relentlessly, communicate clearly, and drive tasks to completion will make you a critical part of our execution team. This role is ideal for someone who thrives in a fast-paced environment, is highly adaptable, and enjoys wearing multiple hats across operations, data, and admin support.

Key Responsibilities:

• Support the operations team with a variety of administrative and logistical tasks
• Own communications with clients, suppliers, partners, and external agencies — follow up patiently and persistently until the job gets done
• Conduct web-based research and assist in data acquisition efforts:
• Identifying, documenting, and organizing data sources across various platforms
• Keeping track of each source's status, accessibility, and reliability over time
• Performing consistent follow-ups to ensure timely updates or missing data retrieval
• Verifying and maintaining the accuracy, consistency, and completeness of acquired data
• Track down missing or incomplete information and ensure data quality is maintained
• Assist with customer support (tickets, emails, phone calls as needed)
• Organize and maintain documentation for recurring workflows and business processes
• Handle invoicing, billing, and financial record-keeping
• Help streamline and improve operational workflows over time
• Take ownership of delegated tasks and see them through to completion
• Take on additional responsibilities across departments as needed

Benefits & Perks:

• Fully Remote Work – Work from anywhere with a reliable internet connection
• Healthcare Coverage – We provide health benefits for you and your family’s well-being
• Leave Days, Vacation Time, and Paid Holidays – Recharge and take the time you need
• Equipment Funds – Get support to set up or upgrade your home office
• Profit Sharing – Monthly and annual bonuses tied to company performance
• Long-Term Employment – We value team members who grow with us
• Collaborative Team Culture – Work with a supportive and globally distributed team

About Us:

AutoScale Ventures is a technology-driven company with 50+ team members across the Philippines, Pakistan, India, the U.S., China, and Canada. We operate a group of businesses spanning tech, data services, recruiting, and real estate, including:

• VinAudit – Vehicle history and market data provider
• Proxy Services – High-speed private proxy solutions
• EliteWork – Remote workforce platform and SaaS productivity tool
• Voliplex – Long-term U.S. real estate investment firm

We're committed to building scalable, data-driven solutions and empowering a globally distributed team.

Important Note: Only those who are shortlisted will be contacted. We look forward to meeting the right person for this role! 

• 3+ years in an administrative or operations role (preferably supporting North American or UK clients)
• Excellent communication skills and professional follow-up etiquette
• Naturally persistent, detail-focused, and outcome-driven
• Strong organizational and coordination skills—you’re the kind of person who follows up until the loose ends are tied
• Comfortable communicating with external stakeholders and navigating delays with patience and confidence
• Comfortable juggling multiple priorities and shifting between responsibilities as needed
• Technically savvy and comfortable learning new software quickly
• A strong eye for accuracy and quality, especially when working with data or documents
• Fully committed to the role (no other side jobs) and available to work during U.S. business hours