• Handling financial transactions for the department, in accordance with standard processing guidelines and timelines, and approved budget, preparing and maintaining contracts. Ensures that all contracts entered into by the company, including addendums and other relative contractual documents, are encoded in the Contracts Monitoring Database.
• Responsible for performing administrative functions such as endorsement of invoices for payment.
• Assist legal counsels with their scheduled meetings;
• Accomplish and prepare needed legal documents, forms, and formats for service and filing.
• Coordinate with CX/EE, FSG and FRM with regard to internal cooperation involving fraud issues, internal and external, preparation of witnesses for administrative proceedings.
• Coordinate with KYC Ops and Business Analytics on data extraction in compliance with Subpoenas and Court Orders.
• Assist in the processing of external law firms’ billing; and perform other tasks as may be directed by the CLO and Head-Litigation Department.
• Receive contracts and other legal documents from internal stakeholders.
• Assign contracts and other legal documents to Lawyers for sign off;
• Review and upload documents in DocuSign;
• Liaises legal documents and correspondences;
• Primarily assists the lawyers in providing administrative and clerical support to deliver legal services to the company;
• Filing and delivery in a timely and expedient manner of the following documents:
  
  
  

• Court pleadings, motions, and other submissions in civil, criminal, commercial and other cases before Philippine courts;
• Submissions before the Securities and Exchange Commission, National Labor Relations Commission, Department of Labor and Employment, Department of Trade and Industry, National Privacy Commission, and Bangko Sentral ng Pilipinas and other government agencies and offices;
• Documents to clients, business partners, affiliates, affiliates, holding or parent companies, and their respective partners, directors, shareholders, officers, members, employees, agents, representatives; and
• Any other documents for service, delivery or filing that the Legal Group may require.
• Ensuring that receipts or other proof of service, delivery, or filing are obtained after each delivery and maintaining communications with the Legal Group to provide status reports;
• Receiving and picking up of mail, pouches, and packages from external agents and ensuring that they are delivered promptly to the proper recipient within the office of the Legal Group;
• Handling items for distribution to clients, employees, and affiliates by ensuring that their integrity remains intact;
• Logging of all outgoing and incoming items in logbooks, reviewing them for accuracy and completeness, and ensuring that they are delivered to the Legal Group and/or right recipient within the office;
• Operate laptops, mobile phones, scanners, photocopiers, and other machines, including vehicles, to transmit legal documents;
• Accomplishing the foregoing messengerial duties within the turnaround times set by the Legal Group, which shall depend on the particular deadlines set by the court, tribunal, law enforcement agency or other government agencies or as circumstances may otherwise warrant; and
• Such other functions that may be assigned on a day to day basis.
  
  
  

Please refer to job description.