The position plays a critical dual role in ensuring the seamless execution of daily operational workflows and providing dedicated administrative support for strategic, time-sensitive projects. This position is vital for enhancing team productivity, maintaining accurate documentation, and driving continuous improvement through both routine support and specialized project execution. We are seeking a highly organized, detail-oriented individual with advanced Excel and automation skills to streamline processes, analyze data, and contribute significantly to efficiency across the organization.

• Education: Bachelor’s degree in Information Technology, Data Science, Business Administration, or a related field. 
• Experience: 1-2 years of experience in an administrative or data support role. 
• Advanced Proficiency in Microsoft Excel: Demonstrated expertise in advanced Excel functionalities, including: 
• Creating and manipulating Pivot Tables for data summarization and analysis.
• Developing and maintaining Macros (VBA) to automate repetitive tasks. 
• Proficiently applying complex formulas (e.g., VLOOKUP, XLOOKUP, INDEX/MATCH, SUMIFS, COUNTIFS) for data retrieval, analysis, and conditional calculations.
• Team Initiatives: Lead minor projects such as organizing team files, updating internal guides, or enhancing communication tools to support better collaboration. 
• Experience with Power BI for creating dashboards and reports is a plus, but not required. 
• Data Management or Research Experience: Prior experience supporting research teams or handling healthcare data is a plus. 
• Interest in Technology and Data Analytics: Strong interest in learning more about data analytics, machine learning, and emerging technologies in healthcare research. 

AI Literacy & Application Skills:

• Foundational AI Understanding: Basic familiarity with what Artificial Intelligence (AI) is, including concepts like machine learning and generative AI, and an understanding of their potential to enhance business operations.
• Proficiency with AI Productivity Tools: Demonstrated ability or a strong willingness to learn and effectively use AI-powered applications (e.g., large language models, AI-driven summarization tools, AI features within office suites) to:
• Automate routine administrative tasks.
• Summarize lengthy documents or communications.
• Generate drafts of reports, emails, or other content.
• Assist with data processing and analysis.
• Prompt Engineering Acumen: Ability to craft clear, specific, and effective prompts to guide AI models to produce accurate, relevant, and desired outputs for various tasks.
• Critical Evaluation of AI Outputs: Strong critical thinking skills to evaluate the accuracy, completeness, and potential biases of AI-generated content, ensuring all outputs meet organizational quality standards and ethical guidelines.
• Adaptability to Emerging Technologies: A keen interest in staying updated with advancements in AI and data analytics, demonstrating a proactive approach to integrating new tools and practices into daily workflows for continuous improvement.
• Ethical AI Awareness: Basic understanding of ethical considerations and data privacy principles (e.g., HIPAA in a healthcare context, if applicable) when using AI tools, ensuring responsible and secure handling of information.
• Exceptional Organizational Skills: Ability to manage multiple priorities, meticulously maintain records, and ensure smooth operations and project progression. 
• Problem-Solving: Ability to address issues related to data management, research logistics, and project timelines as they arise. 
• Meticulous Attention to Detail: Unwavering focus on ensuring accuracy, consistency, and high quality in all data, documentation, and deliverables. 
• Proactive Initiative: Ability to take ownership of tasks, anticipate needs, and drive continuous improvement in administrative and project support functions. 
• Time Management: Ability to prioritize tasks, manage schedules, and meet deadlines effectively. 

Technical Requirements

• Processor: Intel Core i5 (10th generation or newer) or equivalent AMD Ryzen processor.
• RAM: Minimum of 16 GB RAM.
• Internet Connection: Stable and high-speed internet connection (minimum 25 Mbps download / 10 Mbps upload recommended).
• Operating System: Windows 11 (64-bit) or macOS (latest two major versions).
• Headset: Reliable headset with microphone for clear communication.
• Webcam: Functional webcam for video conferencing.