Hi There!

We have an exciting opportunity for a Content and Admin EA to work Mid-shift working from home.

• Laid-back, relaxed and fun environment
• HMO after 3 months
• Annual salary reviews and increases
• Team building and company outings
• Fun projects that provide learning
• Access to books and courses to help you learn anything you want
• Generous leave policy

About the job:

Join our incredibly supportive team, where you’ll receive coaching and comprehensive training to excel in your role! Although we offer structured, self-paced training with a detailed plan and tracker, we're looking for candidates who bring relevant experience to the table.

The primary tasks for this job position will be:

• Admin Tasks:
• Maintain and update Excel tracker for book mailing (goal: send to 500 people)
• Monitor podcast outreach status and follow-up
• Transition podcast branding from “Trust Builder” to “Trust Leader” across platforms
• Build a consistent client note system using Fathom or similar tools
• Track client commitments and to-dos from coaching sessions
• Assist with small research or setup tasks (e.g., finding event info, contact details)
• Operations Tasks:
• Develop SOPs and documentation for coaching workflows
• Support in structuring her coaching framework and digital asset library
• Build and refine project management systems (likely in Notion or Basecamp)
• Turn coaching call recordings into reusable summaries and templates
• Help build and manage a video library for future iterations of her coaching program
• Content and Marketing Tasks:
• Manage content repurposing workflow:
• Take 20–30 min videos and extract 12–15 assets (podcast, blog post, social clips, carousels)
• Light video editing (veed.io)
• Use AI tools (ChatGPT, Opus Clip, Canva, etc.) to draft first versions of content
• Draft and post on social media platforms based on her content system
• Create systems that support Hannah in showing up for 25+ podcast guest spots this year
• Collaborate on growing her visibility through content, books, and interviews
• Community & Client Experience Tasks
• Support with the Clarityflow platform (single and group threads, client engagement)
• Create engagement posts and summaries in client communities
• Prepare templates for recurring community interactions or check-ins
• Build accountability mechanisms between sessions for coaching clients
• Reach out to Book clubs
• Tech Tasks
• Use of Notion (primary “second brain” and knowledge base)
• Basecamp (existing PM setup)
• Clarityflow (community/coaching delivery)
• Fathom (call recordings)
• ChatGPT, Canva, Opus Clip for AI-powered content support
• Google Workspace, likely for file/email/calendar (limited delegation initially)

Salary Range is: [Php30,000-33,000] per month (depending on experience)

We are looking forward to meeting you!

Why join us:

If you want to continue to make progress in life by learning, getting new experiences, and being around highly knowledgeable, helpful people, this is the place for you.

We are a human-centric tribe of people highly committed to solving problems for other humans through business and innovation. However, it is our tribe that we focus on first and foremost as we can solve many more problems in amazing ways with happy, healthy people who are always learning and growing.

• You have good operational skills
• You love learning and you are always working hard on making yourself better
• You like helping others
• You work hard to do great work, but you are also willing to make mistakes
• You’re brave and willing to take action where the action is needed
• You’re a problem solver

Technical Requirements:

• College Level or Higher
• At least 18 months of experience as an Executive Assistant, Project Coordinator, or Content/Operations support role.
• Experience in managing and repurposing content (e.g., transforming long-form video/audio into multiple content formats such as social media clips, blog posts, carousels, etc.).
• Experience in light video editing.
• Social media management (Drafting, scheduling, and posting content across platforms).
• Experience with project management tools (e.g., Notion, Basecamp)
• Knowledge in podcast outreach and coordination (e.g., booking guest appearances, managing episode logistics, handling rebranding across platforms).
• Experience in working or supporting community-based/coaching environments is a strong plus.
• Willingness and availability to work mid-shift hours to align with the client’s schedule.

Other Job Knowledge, Skills, Abilities, or Certifications:

• Content Management (video repurposing and light video editing)
• Project Management
• Community Engagement
• Communication Management
• Working knowledge of AI tools (ChatGPT, or equivalent) for automation, research, and content generation.
• Ability to update and maintain SOPs, systems, and business processes.

Salary Range is: [Php30,000-33,000] per month (depending on experience)

We are looking forward to meeting you!