Job Title: Executive Assistant to the CEO - External

Role Overview: The Executive Assistant – External acts as the strategic extension of the CEO, managing external communications, events, and public-facing initiatives. This high-impact role supports the CEO’s visibility, effectiveness, and brand representation by coordinating public relations, overseeing partnerships, evaluating project performance, and facilitating executive engagements. The ideal candidate is a polished communicator, relationship-builder, and organized professional capable of representing the CEO across diverse platforms.

Key Responsibilities:

• Handle and respond to external communications, emails, and public statements on behalf of the CEO
• Manage the CEO’s calendar, including meetings, events, and external commitments
• Represent the CEO during public functions, events, and corporate meetings
• Plan, organize, and execute exhibits, pop-ups, launches, and brand activations
• Evaluate project deliverables and compile performance reports, particularly for incentive assessments
• Propose strategic event concepts and initiate collaborative opportunities
• Maintain professional relationships with partners, sponsors, and stakeholders
• Document and lead discussions in internal management meetings (ManComm/LeadComm)
• Serve as a publicist for the CEO, maintaining alignment with Genteel Home’s brand voice

Key Competencies:

• Exceptional verbal and written communication
• High level of discretion and emotional intelligence
• Strong organizational and time management skills
• Public relations and brand management acumen
• Strategic and proactive problem-solving approach
• Ability to multitask and work independently
• Professional grooming, poise, and self-presentation

Key Result Areas:

• Timely coordination of CEO’s external schedule and affairs
• Effective execution of brand-aligned events and activations
• Comprehensive performance evaluations of project teams
• Innovative event proposals and partnership opportunities
• Enhanced brand representation and CEO visibility

Key Performance Indicators :

• Email/Inquiries: 95% responded to within 24 hours
• Scheduling: 100% of meetings/events prepared at least 1 day prior
• Brand Consistency: 100% alignment with brand voice
• Event Delivery: 100% on-time and per checklist
• Event Feedback: 90% average rating
• Event Proposals: Minimum of 3 strategic ideas per quarter
• Reporting: 100% submission within 5 days post-project
• Evaluation Impact: 90% usefulness rating from CEO or team leads
• Partner Retention: 90% of partners remain engaged quarterly
• New Collaborations: Minimum 2 secured per quarter
• Minutes of Meetings: 100% submitted within 24 hours
• Strategic Contributions: At least 1 key initiative per month
• Professional Presentation: 100% compliance during public events

Working Days and Hours:

Monday to Thursday 8:30 AM - 7:30 PM

Friday 8:30 AM - 5:30 PM

Saturday and Sunday Rest Days

• Bachelor’s degree in Communications, Marketing, Public Relations, Business Administration, or related field
• Minimum 3 years of experience in executive support, PR, or strategic communications
• Demonstrated expertise in event planning, external affairs, or client-facing roles
• Excellent written and verbal communication skills
• Proficiency in office productivity tools and project tracking systems

Required Documents

1. Resume/Biodata
2. NBI Clearance
3. Police Clearance
4. Barangay Clearance
5. Employment Certificate
6. Other Clearances
7. Transcript of Records
8. Seminars/Training Certificates
9. Application Form (Optional)
10. NSO / PSA - Birth Certificate
11. NBI No.
12. TIN No.
13. SSS No.
14. PAG-IBIG No.
15. PhilHealth No.
16. Marriage Certificate
17. Birth Certificate of Family Members
18. Medical Certificate
19. Lab Test Results